Last Name (space) First Name (space) Middle Initial

• If you are not sure of the entire name, key in Last Name and Initial of First Name.
• You can also use the wild card search (%) feature.
• Do not use commas between names. 
• Do not use punctuation marks (such as - or ‘). Replace the punctuation mark with a blank space.

Key in the company name.

• Remember that, over the years, a company may change its name.  (Example:  Sears and Roebuck is now Sears). 
• In this example, you will need to key in both variations of the name to locate all documents for Sears.

• After entering the party name you want to search, decide if you want to limit your search to specific types of documents. 
• If you want to find and/or print the list of document types, click here.
• If you want to search on several document types at once, separate the document type codes by commas (Example: LN, S, EAS).

• After entering the party name and restricting search by document type, you can add a specific date range to significantly decrease your search time.
• Click options appearing under the date range boxes.  These options will automatically load the most recent time frame specified.
• You may also enter a specific date range.

• From this drop-down menu, you may select a specific number of records.  Default = “Show first 100 records”.
• Default = “Display 20 records per page”.
• The system will warn you if it finds more matches than the search option number you selected.

• Enter the document type you want to search.  If you want to find and/or print the list of document types, click here.

• This feature works well for such documents as:  Deeds, Mortgages, Modifications, etc. 
• After entering the document type(s) you wish to search, you may restrict your search by consideration amount.
• By limiting your search to a specific consideration amount, the search will yield only those documents (i.e., Deeds, Mortgages, Modifications, etc.) with a consideration amount equal to or greater than >amount selected.
• DO NOT enter a dollar ($) sign, or your search will fail.

250,000 search yields Deeds with consideration of:

250,000 (comma optional)
255,000 (comma optional)

• After entering the document type(s) you wish to search (i.e., Deeds, Mortgages, Modifications, etc.) and consideration amount, you must select a date range. 
• You are limited to a 90-day range for any one search due to the volume of documents typically recorded in a 90-day period. 
• You do not have to select the most recent 90-day period.

• From this drop-down menu, you may select a specific number of records.  Default = “Show first 100 records”.
•  Default = “Display 20 records per page”.  
• The system will warn you if it finds more matches than the search option number you selected.
• Once satisfied with your selection criteria, click on Search below Enter Document Type Code.

100, 500, 1,000, or 2,000

20, 30, 50, or 100

• Enter the Clerk’s File Number (Official Records Instrument Number) you want to search.
• Do not use hyphens or commas between the numbers. 

20040123456

• From this drop-down menu, you may select a specific number of records.  Default = “Show first 100 records”.
• Default = “Display 20 records per page”.
• Once satisfied with your selection criteria, click on Search below Enter Clerk’s File Number.

500, 1,000, or 2,000

20, 30, 50, or 100

• Select type of book/page search (Official Records)
• Enter the Book Number, followed by a slash mark
  ( / ), followed by the Page Number of the first page
  of the document you are searching.  Leading zeros
  are not necessary.
• Book Numbers range up to 4 digits. 
• Page Numbers range up to 4 digits. 

Enter: 1/25

For Book 1, Page 25:
Book 1 is keyed as 1--not 0001.

• Select type of book/page search (Condo Book)
• Enter the Book Number, followed by a slash mark    ( / ), followed by the Page Number of the first page of the document you are searching. Leading zeros are not necessary  
• Book Numbers range up to 2 digits. 
• Page Numbers range from 1 to 3 digits. 

Enter: 1/1

For Condo Book 1, Page 1:
Book 1 is keyed as 1--not 01.

• Select type of book/page search (Plat Book)
• Enter the Book Number, followed by a slash mark    ( / ), followed by the Page Number of the first page of the document you are searching.  Leading zeros are not necessary.  
• Book Numbers range up to 2 digits
• Page Numbers range up to 3 digits
• For ALPHA plats, the book number must be converted to correspond with the numerical order in which it appears in the alphabet.

Enter: 30/58

For Plat Book 30, Page 58:
Book 30 is keyed as 30--not 030.
Page 58 is keyed as 58--not 058.

Plat Book A = Plat Book 1
Plat Book B = Plat Book 2

• Select type of book/page search (Right-of Way)
• Enter the Book Number, followed by a slash mark    ( / ), followed by the Page Number of the first page of the document you are searching.  Leading zeros are not necessary. 
• Book Numbers range up to 2 digits. 
• Page Numbers range up to 2 digits. 

Enter: 2/2

Book 2 is keyed as 2--not 02.

• From this drop-down menu, you may select a specific number of records.  Default = “Show first 100 records”.
• Default = “Display 20 records per page”.
• Once satisfied with your selection criteria, click on Search below Enter Book/Page.

100, 500, 1,000, or 2,000